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ECTC Quarterly Board Meeting Minutes

Date: January 11, 2018      Time: 6:15pm     Location: Casa Guletz, 1517 Sonoma Ave, Albany 

Attendees: Bob Guletz, Jan Wilkins, Terry Cort,  Margo Takemiya, Ellen de Neef, Dawn Nakashima, Joel Maron,and Ray Yep. (Geeta was absent) 

 

BOARD REPORTS:

  1. President’s report (Bob)
    • Bob reiterated the negative budget situation and that we need to bump up our membership to at least 100 to help with getting rid of the negative budget balance.  Currently we have 53 members who have renewed their membership. We need to do more advertising. A suggestion was made to create a large poster for encouraging players to join the club and maybe create business cards.
    • We also need to list all our activities on our web site e.g. Round Robins, which we will have two more of this year. At the April meeting we will decide their themes.
    • It will possibly we done between May - June, the city needs 2 weeks for the contractor.
    • Permits: The city has yet to come to a decision on whether tennis permits can be no longer required, but for the present those people who need to reserve courts will be required to have a permit on file. The club will no longer collect permit fees for the city.
    • Resurfacing court: Next court to be resurfaced is Castro.  Everyone is encouraged to review the others for improvement.
  2. Treasurer’s report (Jan)
    • Financial report: Jan’s report contained income of $6,670.00 and expenses of $5,832.00 leaving us a net of $838.00.
    • A suggestion was made to get rid of 2nd place prizes for the Mixed Tournament. 
    • The Insurance premium we’re paying seemed high at $715.  Jan was asked to investigate what it covers as we may need to change it.
    • Thursday Round Robin Drop-ins have been free to anyone but due to the club’s negative balance the board feels the drop-ins should be paying or join the club. Effective as of today all drop-ins will be allowed 5 free at the beginning of their participation. If they do not wish to join the club then they will be required to pay $5/for each drop-in thereafter.
  3. Secretary’s report (Margo)
    • Previous minutes approved with no corrections.
  4. Liaison Director’s report (Terry)
    • City of El Cerrito: Terry met with the city Arborist, Stephen Pree - the result of the meeting is that the 3 newly planted trees closest to the Arlington Courts will be moved. One will be moved further away up the slope from the courts, the other two will be relocated elsewhere in the park. It will possibly we done between May - June, the city needs 2 weeks for the contractor.
      • Effort to repeal Tennis Permit: Permits: The city has yet to come to a decision on whether tennis permits can be no longer required, but for the present those people who need to reserve courts will be required to have a permit on file. The club will no longer collect permit fees for the city.
      • Facility Master Plan Meeting Jan 18 Public meeting was well represented by our club, we had participants in every small group. 
      • The pickleball people have voiced their desire to have a dedicated pickle ball court at the Castro Park courts and will push for it in the Facility Master Plan at the public meeting.
  5. USTA/Teams/Youth Director’s report (Ellen, Geeta, Joel)
    • Possible Mixed Doubles 55+ league to come.
    • Second Clinic for club with Alexander Winslow’s Academy table for now.
  6. Communications Director’s report (Dawn):
    • Inquires via the website are working smoothly.
    • Possible members’ only (log-in) area might be logistically difficult. Requires more investigation.
    • Newsletter: Board articles due Jan 18 for publication Jan 25. Can we will do an e-blast to other clubs so they will know what we are doing? To be discussed next time.
    • Directory Handbook deadline is: ??? Going to password protected page on ECTC website a possibility.
  7. Membership Director’s report (Ray): 
    • Ray reported we now have 53 members.
    • He will be using Dropbox to revise his membership roster.

 

ADJOURNED: 8:15PM

NEXT MEETING: March 14, 2018